Sr. Accounts Payable Specialist

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Reports to Accounting Manger

Read it all- get to know the role– it’s like online dating




Read it all- get to know the role – treat employment like on-line dating

 The Pay:

We are a $40m mfg company and the pay is good for the right fit. Our AWESOME benefits and culture ROCK!! (FEW can match ‘em). You can’t put a price on lovin’ where you work.

The Job: (all sexes welcome)

This position reports to Accounting and will have the chance to see how sales orders accuracy in all department. This is a busy desk, processing many transactions each day.  It’s a small office shared with our Sr ROQ Admin- There is a good deal of going back and forth with our internal Customer Success and Sales team, as well as 20-25% calling out to clarify or correct customer information. The phone skills, as well as service skills need to be a primary ‘natural’ skill. This position is friendly, where working with internal and external customers is necessary.  A love for data entry and numbers will make it easier. Do not worry if you are a bit of a perfectionist, when it comes to numbers and names we like that. The ideal person may have worked a year as a bank teller, or maybe an assistant to a book keeper, or helping tax preparers during tax season. It’s spread sheets, Netsuite, computers, and communication all day, so accuracy is critical and an attention to the detail is part of the job. When the sales team send their orders through Netsuite, this position must make sure that all the info is correct, the credit card info is accurate and tax status is correct.  

Nothing replaces experience so here’s what it takes:

Core Objectives:

This position reports to Accounting primarily working with on activities that include AP Invoice data entry, vendor inquiries and account reconciliations, discrepancy resolution, payment processing and maintaining good relationships with vendors and internal company customers.  This is a fast-paced desk, processing many transactions each day.

Must have all these skills

  • 4+ yrs. of AP experience

  • Use of a computerized accounting system

  • Strong computer skills, especially with MS Office products

  • Accurate data entry sills

  • Ability to communicate effectively both in writing and verbally

  • Strong customer service skills

Areas of Responsibility:

Accounts Payable:

  • Post Vendor Invoices timely and accurately

  • Process AP email inbox

  • Manage PO clearing report

  • Scan, Route, and index AP invoices

  • Manage weekly payment processing

  • Manage employee company credit cards

General Ledger:

  • Manage Fixed Asset system with the recording of new assets, maintain monthly depreciation reports and expense as well handling disposal of Fixed Assets

  • Process Monthly Use Tax reporting and verify taxability of expenses

  • Provide as backup to Semi Monthly payroll


Assist the accounting team with month-end closing duties

  • Specific G/L account reconciliations

Other duties as determined, and assigned