Reports to Purchasing Manager

Read it all- get to know the role– it’s like online dating





The Pay:

 We are a $50M and the pay is good for the right fit. Our AWESOME benefits and culture ROCK!! (FEW can match ‘em). You can’t put a price on lovin’ where you work.  

The Job: (all sexes welcome)

First and foremost, you must enjoy numbers….and listening to pop music. Still interested? Ok then let’s get down to what this job entails. This department works with 100+ Vendors and we set ourselves apart because we partner with only those who hold true to our Values. We are not held hostage to ANYONE. We are loyal to Vendors who are loyal to us and together we grow our businesses, through our customers. We sell the products that customers want, so we are continually evaluating the Market, Industry trends and competition to continue to be the best that we can be.

This group is solely responsible for the inventory of multiple warehouse locations across the US that are strategically stocked with our products. We are committed to distributing product to our customers by region, so if they “gotta have it” we can get it to them within 2 days. Our department is running numbers ALL DAY, along with working very closely with our Vendors to ensure that we have the accurate, timely, steady, and consistent product flow that we need. This is not an easy task when you are juggling 5000+ SKUs, working between manufacturing and warehouse, therefore there will be situations where tough conversations need to happen with our Vendors to be sure that we are providing the best service that we can; together. Travel will occur on occasion so be prepared for a trip or 3 a year in order to hold our vendors accountable as well as build strong relationships with them. This could mean a trip to the Ballpark or simply enjoying a glass of wine over dinner. 

This is a fast paced and eagerly willing team, doing what needs to be done, even when that means being the first to arrive and last to go home. Greeting our walk-ins or filling in when someone needs attention. Our office is welcoming so be used to interruptions, even if it's just someone coming in to say hello.  There is ZERO room for superiority, we are here to serve; it's one of our values. We strategize often, act sincerely, think deeply, type rapidly, talk quickly, and are accurate, organized and precise. We are always busy in an ever-changing industry, but we enjoy ourselves in here and like to have a good time. And truly, there is a plethora of pop music that is played in this room. Embrace it :) 

Nothing replaces experience so here’s what it takes:

Experience in the following areas:

  • 2-5 years of purchasing/buying experience
  • Managing +1000 SKUs
  • Managing +50 Vendors
  • Intermediate Analytical Skills: You will be working with multiple vendors to hone in on the best approach for Ryonet, based on price, quality, lead time, MOQ’s, etc..
  • Intermediate Negotiating Skills: You will be working with Vendors to ensure we are getting the best deal for the situation - Terms, price, etc...
  • Decision Making Skills: The ability to take the analytic skills and negotiating skills mentioned above to come to a decision and execute an action plan
  • Proactive approach to build reports to measure self-performance on turns and backorders
  • Monitor shipments to ensure that goods come in on time, and in the event of problems trace shipments and follow up undelivered goods
  • Knowledge of market research, data analysis and purchasing best practices
  • Advanced organization skills, as it relates to your position, allowing you to stay on top of your job performance

Measured Skills

  • Type 60 WPM
  • Intermediate Outlook skills
  • Intermediate-Advanced Excel skills
  • High School math skills to analyze inventory and pricing

Areas of Responsibility:


  • Customer satisfaction
  • Low Split Shipment Rate
  • High Inventory Turns
  • Low Backorder Rate

 Vendor Relationships

  • Clear Communication
  • Quarterly Vendor Scorecard Recap
  • Evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes.
  • Travel (Please let us know if traveling will be an issue)
  • Trade Shows
  • Cost
  • Terms
  • Rebates
  • MOQ’s
  • Lead Time

Processes and systems

  • Create new systems
  • Write SOP’s
  • Communicate with other departments/customers/vendors to get feedback on how to improve

The nuts and bolts:


  • Plan Inventory; use of NetSuite and Valogix
  • Place purchase orders to meet demand
  • Ensure deliveries are scheduled and maintained
  • Expedite current deliveries and adjust purchase order dates to
  • Ensure accurate pricing on Purchase Orders and related Invoices
  • Assist Purchasing Manager in preparing data needed for price negotiations
  • Continually review to ensure products meet customer demands
  • Process Vendor Returns when Quality doesn’t meet requirements
  • Source new products to meet requirements
  • Analyze industry trends and competitive markets to evaluate cost and risk conditions


  • Be a liaison between team members and departments for assigned products and Vendors
  • Be skilled at interdepartmental communications and be willing to adapt to understand their needs
  • Create and maintain relationships with assigned Vendor Accounts
  • Submit and review Scorecards Quarterly with assigned Vendor Accounts
  • Hold Vendor accountable to agreed terms and conditions
  • Track any discrepancies on managed accounts